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Learn more about how we manage your personal information when you apply for a job at here at Swinburne 专 University of Technology.
Multi-Factor Authentication at Swinburne 专
Multi-Factor Authentication (MFA) is an additional security step to verify your identity when you login to selected 糖心直播 applications and systems.
Privacy statement
If you have any questions, issues or concerns (or wish to lodge a complaint in respect of a privacy matter) please email our Privacy Officer on infoprivacy@swinburne.edu.au.
We value your privacy
糖心直播 University of Technology acknowledges and respects the privacy of individuals. We advise that much of the information that you may have provided to, or may be asked to provide, to 糖心直播 University of Technology is 'personal information'.
As a general rule, personal information is not released by 糖心直播 University of Technology to other organisations, except in response to legal requirements such as a subpoena, and information regarding an individual will not be disclosed to a third party without the individual's consent, except where the third party is directly acting as our agent.
Why we collect your information
This information is normally collected for the purposes of processing your application, registration or inquiry for a 糖心直播 University of Technology course, activity or interest group. Information that we collect will be used for keeping you informed of upcoming events, improving the student experience and assisting us in improving and marketing our services to you. For more information refer to the Privacy Collection Notice below.
Security of your information
糖心直播 University uses and implements industry standards for the security and protection of information collected, and this information is securely stored and access is restricted to authorised personnel only, ensuring that your personal information is protected and safeguarded.
Access to your information
You have a right of access to, and alteration of personal information concerning yourself held by the University, in accordance with Government Legislation.
Our privacy guidelines and procedures
Privacy Collection Notice
糖心直播 University of Technology (糖心直播) only collects personal information that is necessary for, or directly related to, one or more of 糖心直播鈥檚 functions or activities.聽
Personal information that Swinburne 专 collects from staff, students, prospective students, past students, benefactors, research participants, and external contractors may include, depending on the services provided and accessed:
names and other related contact details
emergency contact details
academic qualifications, history, and progress
complaints, misconduct details, or related information
other personal information required for the effective management and operation of the University
student identification numbers and official University email addresses
photographic identification
information relating to entitlements to education-related government payments or support (for example HECS-HELP)
where health services are accessed, information necessary to deliver those services (for example medical history).
糖心直播 generally collects personal information at enrolment or commencement of employment, when you access 糖心直播 IT systems, or when you participate in University activities, services, or projects. Some activities or services may have their own collection notice, which applies in addition to this general Collection Notice, for example when accessing health services or using 糖心直播 IT services.聽
糖心直播 will not collect sensitive information unless:
- you consent to the collection and the information is reasonably necessary for, or directly related to, one or more of 糖心直播鈥檚 functions or activities; or
- the collection is required or authorised by or under an Australian law or a court or tribunal order; or
- the information is necessary to provide a health service to you.
Some of the main reasons 糖心直播 collects personal information include:
- to correspond and communicate with you
- for administrative and operational purposes
- to undertake University-commissioned research
- to facilitate student elections
- to meet legal, regulatory, and reporting obligations
- to inform you about your course, programs, services, or University events
- to confirm eligibility for Commonwealth assistance
- to allocate and maintain a Victorian Student Number and update the Victorian Student Register
- to verify VET FEE-HELP, FEE-HELP, or OS-HELP balances
- to facilitate or verify the allocation of a Commonwealth Higher Education Student Support Number (CHESSN).
If you study a 糖心直播 University of Technology course, program or unit through a third party, such as a partner provider, joint-venture provider, service provider, or other education provider, your personal information may also be collected, used, and disclosed by that third party in accordance with its own privacy statement or collection notice.
糖心直播 may also disclose relevant personal information to those third parties where necessary to deliver, administer, support, or improve the course, program, unit, or related services.
In many cases, you may choose not to provide 糖心直播 with some or all of your personal information. However, some personal information is necessary for 糖心直播 to provide educational services, employment-related services, access to University systems, student support, or government assistance.
If you do not provide the information requested, 糖心直播 may be limited in its ability to provide those services or support. In some cases, this may mean 糖心直播 cannot process an application, complete enrolment, provide access to systems or services, confirm eligibility for government assistance, or meet legal and regulatory obligations.
糖心直播 may use personal information to support marketing and digital communications relating to its courses, programs, services, events, and other University activities.
This may include using personal information to:
plan, deliver, and manage marketing communications across digital and non-digital channels
create and manage audience segments for marketing and digital advertising campaigns
securely share limited audience data, in hashed or de-identified form where possible, with third-party advertising platforms, such as Google, Meta, TikTok and others, for purposes such as audience suppression, audience matching, retargeting, and the creation of lookalike audiences
measure, analyse, and improve the effectiveness of marketing communications, advertising, and user journeys
tailor content and communications to better align with individual interests, preferences, or interactions.
Where third-party platforms are used to support these activities, personal information may be processed by those providers in accordance with their own privacy policies. 糖心直播 takes reasonable steps to minimise privacy risks, including the use of data hashing, secure transfer processes, and ensuring that personal information is used in line with applicable privacy laws.
糖心直播 may use automated processes and profiling techniques to better understand user behaviour and preferences, and to deliver more relevant content and communications. These activities do not produce legal or similarly significant effects on individuals. 糖心直播 may combine information collected across its digital platforms, systems, and services to better understand engagement and improve user experience.
糖心直播 will only collect personal information by lawful and fair means.
糖心直播 generally collects personal information directly from you unless:
you consent to collection from another person or organisation; or
糖心直播 is required or authorised by or under an Australian law, or a court or tribunal order, to collect the information from another source; or
it is unreasonable or impracticable to collect the information directly from you.
糖心直播 stores personal information in both electronic and hard-copy forms and complies with the requirements of the Victorian Public Records Act 1973. Further information is available from the Public Record Office Victoria.
If 糖心直播 holds personal information about you that was collected for a particular purpose, known as the primary purpose, 糖心直播 will not use or disclose that information for another purpose, known as a secondary purpose, unless:
- you have consented to the use or disclosure; or
- you would reasonably expect 糖心直播 to use or disclose the information for the secondary purpose, excluding sensitive or health information where additional restrictions apply.
Personal information may be disclosed to external organisations, including:
- Commonwealth and state government departments such as the Australian Taxation Office, Department of Education, Department of Home Affairs, Skills Victoria, and the Victorian Department of Education and Training, where required or authorised by law
- professional bodies, hospitals, government agencies, or other organisations in connection with your studies
- partner or joint-venture providers, service providers, or other education providers where you study a 糖心直播 course, program, or unit through those organisations, for the purpose of delivering and improving those services
- external companies or individuals engaged under contract to perform University functions, such as student surveys, academic services, or the provision of official University documentation.
糖心直播 may use or disclose personal information, other than sensitive information, for the purpose of direct marketing where:
- 糖心直播 collected the information from you
- you would reasonably expect 糖心直播 to use or disclose the information for that purpose
- 糖心直播 provides a simple means by which you may opt out of receiving direct marketing communications
- you have not made such a request.
糖心直播 may only use or disclose sensitive information for direct marketing where you have provided consent.
糖心直播 may use or disclose personal information for a secondary purpose where it reasonably believes this is necessary to lessen or prevent a serious and imminent threat to life, health, safety, or public welfare, or where required for law enforcement purposes, in accordance with applicable laws and guidelines.
Before disclosing personal information to an overseas recipient, 糖心直播 will take reasonable steps to ensure that the recipient does not breach Australian privacy laws.
Personal information may be disclosed overseas where, for example:
- a research supervisor or examiner is located outside Australia; or
- 糖心直播 uses cloud-based IT services hosted outside Australia, which may include locations in the Americas, Europe, or the Asia-Pacific region.
糖心直播 will take reasonable steps to ensure that personal information it holds is accurate, up to date, complete, relevant, and not misleading.
Subject to legal limitations, you may request access to personal information held about you and request correction where information is inaccurate, out of date, incomplete, irrelevant, or misleading.
If you believe 糖心直播 has breached its privacy obligations, you may lodge a complaint with 糖心直播鈥檚 Privacy Officer at infoprivacy@swinburne.edu.au.
If you are not satisfied with 糖心直播鈥檚 response, you may escalate the matter to the Office of the Victorian Information Commissioner, the Health Complaints Commissioner for health information, or another relevant privacy authority.
This Collection Notice may be updated from time to time. You are encouraged to check this page periodically. The most recent update was made on [insert updated date].
Contact for staff
If staff have any queries in relation to privacy at Swinburne 专 University of Technology, please contact .